1. Notice
On behalf of the SATSA Chapter and SATSA Board, notice is hereby given of the Chapter AGM for Adventure Tourism and the AGM for Youth Tourism on 6 August 2024 at 12:00. The meeting will take place virtually.
2. Distribution of Notice
This notice of the AGM is being distributed by electronic mail to all Adventure Chapter and Youth Chapter members of SATSA as per their officially submitted company contact details.
3. Purpose of Meeting
The purpose of the AGM is to transact the business as set out in the agenda.
4. AGM Attendance
All SATSA Members are entitled to attend the meeting, regardless of their membership status. Good standing refers to membership fees being fully paid, and annual reviews completed for the 2024 year as of the record date.
5. Record Date
The record date refers to the date established under section 59 on which a company determines the identity of its Members. The 2024 record date for SATSA is set as 31 July 2024. This date will be used to determine which members are entitled to vote at these AGMs.
6. Voting And Proxy
Voting for Chapter AGMs can be done by main members, subsidiaries, and divisions in good standing. Each Voting Member shall have 1 vote, whether in person via its Voting Representative, its Member's Representative, or its Proxy.
During the SATSA annual review process, all members are required to register their Company Voting Representative as part of the online review. This is the person nominated by the company who is responsible for voting at SATSA meetings or the appointment of a Memer's Representative or Proxy.
Please visit the SATSA membership directory here to determine your eligibility to vote. If the company does not appear on the directory, it is not in good standing.
6.1 Appointment of a Member's Representative
Should the Voting Representative, as registered during the SATSA annual review, not be able to attend, they may appoint a Member's Representative within the employment of the company to attend, speak, and vote in their stead. Complete the Member's Representative Form here before 11:00 on 6 August 2024.
6.2 Appointment of a Proxy
Should the member company not be able to attend, the Voting Member is entitled to appoint a proxy (another SATSA member) to attend, speak, and vote in their stead, provided the proxy member is in good standing. If a Proxy is required, complete the Poxy Form here before 11:00 on 6 August 2024.
7. Verification of Right to Attend Meeting
A person wishing to attend or participate in a members' meeting may be requested to present reasonably satisfactory identification. Acceptable forms of identification include a valid identity document, driver's licence, or passport. If the identification process is not completed by the time the meeting is scheduled to begin, the commencement of the meeting shall be delayed until the process is complete.
8. Quorum
A quorum at any General Meeting shall be constituted by at least 10% of the Voting Members, either present in person or represented by proxy.
9. Approvals Required for Resolutions
As per the SATSA Memorandum of Incorporation (MOI), the following is required for resolutions:
9.1 Special Resolutions
Special resolutions require the approval of at least 67% of the total votes cast on the resolutions by members present or represented by proxy at the AGM.
9.2 Ordinary Resolutions
Ordinary resolutions require the approval of more than 50% of the total votes cast on the resolutions by members present or represented by proxy at the AGM.
Ordinary Resolutions to take place at the AGM include the appointment of the Chapter Committee. To nominate individuals, please complete the Nomination Form here.
10. Matters Arising / Proposals by Members
Any Voting Member shall be entitled to propose matters for resolution. Such proposals must be submitted at least 7 days prior to the meeting to Hannelie@satsa.co.za.
